Key register

1. Data controller

Central Finland Student Housing Foundation (Business ID: 0174752-8)
Kauppakatu 11 A
FI-40100 Jyväskylä, Finland
Tel. +358 29 180 4444

2. Person responsible for register matters

Tiia Matilainen
Kauppakatu 11 A
FI-40100 Jyväskylä, Finland
Tel. +358 29 180 4444
tiia.matilainen@koas.fi

3. Name of the register

Electronic register for use of keys

4. Purpose of use of personal data

Key pick up and return of keys from the automatic keybox system based on personalized information.Key management of the registrar’s properties. Investigation of crime and vandalism and other malpractice in the real estates owned by the data controller.

5. Information content of the register

Information about key handover

• Name and address and other possible contact data of the key holder
• Handover and return dates
• Real estate door access data
• Key codes
• Date and time

6. Regular sources of information

Data collected directly from data subjects at the beginning of tenancy, access data collected from the door readers of real estates

7. Regular disclosures of information

As a rule, information is not disclosed outside Koas. In the case of suspected criminal activity, information can be disclosed to the police.

8. Data transfer outside the EU or the European Economical Area

Information is not transferred outside the territory of the EU member states or the European Economic Area.

9. Data protection principles

Electronically processed register data is protected by using firewalls, passwords and other necessary applicable technical measures generally accepted in the area of information security. Materials maintained manually are located in areas to which access is denied from unauthorised persons.

Only designated employees of the data controller and companies working under and on behalf of the data controller, who have signed a confidentiality agreement, are allowed to access data contained in the register based on a personal access right granted by the data controller.